Tips for communicating efficiently while working remotely
The biggest struggle for brands during the pandemic is to stay relevant.
The covid radar finds no significance in you being either a leader or an intern. The only thing that matters is staying relevant and being heard if you want to climb the career graph. Silence can be misunderstood with a lax attitude, and before a blink of an eye, you will be replaced. A 2020 year nightmare that haunts the best of us.
But however, if efficiency and technology go hand in hand, you can be more assertive, responsive and keep up with the regular “office pace”. Being available on the grid is an effective way to retain contacts, brainstorm for exciting new ideas, and of course, stay relevant.
You don’t have to poison your eyes with 24*7 screen time. Staying curious, asking questions, and following these steps wiki do the job for you.
Presence is of the essence.
Hitting the mute button and grabbing a back seat during conference calls with clients and leaders is the latest work from home trend.
Try being a part of the conversation instead of being a mute spectator if you don’t want your presence to fade away. If you want to be heard, keep your mic and video on during meetings.
Scrolling through emails often kills your efforts and ideas, while new conversations take precedence and steal the limelight. Take the initiative and organize calls to discuss your ideas and actively engage in discussions to add value to ongoing projects.
If you want to be noticed and stay connected, start using applications like Zoom, Google Hangouts, and Slack.
Point it out
Your voice and presence depend a lot on the structure of your mail.
A professional and well-crafted message reflects sincerity, professionalism, and authority. Typos and grammatical errors are what will put off the reader in no time and make a bad impression. Draft your emails and messages with the utmost care and take the help of AI-powered apps like Grammarly for spelling and grammar checks if needed.
No one likes reading long messages and emails, especially which has a “work” tag attached to them. Divide your points into crisp paragraphs. Instead of beating around the bush, state the purpose in a sentence and come straight to the point. State your points separately, which will make your argument more cohesive and will give you better clarity.
Tips for Turnaround Time
Keeping your leader waiting for a response can cost you a project that you have been waiting to work on.
If you are looking to build credibility, always maintain a perfect turnaround time (TAT) that will also help you to get an edge over the others. Always pay close attention to the notifications and emails you get and work with chat profiles like Slack. Dial the digits instead of explaining your points on message threads, and if necessary, document them over mail.
Steer clear of bot responses and response cohesively stating the course of action, steps, and deadlines.
Look it up before you leap.
Confidence is the key to effective communication.
Going through the agenda during conference calls is not a good look to have. Be well versed and make a list of all your points beforehand and discuss them one-by-one. Take notes so that you can deliver above expectations.
Working from home gives you an edge over walking into meetings with an empty briefcase. Unmute yourself and make your presence felt with informed arguments or suggestions. With an agenda ready, you will always be one step ahead and deliver beyond expectations.
MOMs the word
Another way of staying at the top of your game is by taking minutes of the meeting (MOM) and sharing them with the team before anyone else does.
A well-drafted MOM will give you clarity on the way forward and also helps put things in your perspectives and words.
Follow up all the way.
Beware of dormant volcanoes.
The task that is least important to you today always has a risk of blowing up later. Instead of leaving conversations hanging, follow up religiously to avoid last minute hassle and long nights.